Utah Xterra Owners Club

UXOC By-Laws

UXOC By-Laws

 

These are as stands now but are under revision and will be changing soon...

 

Article I - Name
1. This organization shall be known as the Utah Xterra Owners Club (UXOC)

 

Article II - Objectives
1. The UXOC is organized as a non profit organization for the purpose of: a. Providing social, educational, and recreational activities for it's membership. b. Promote the principles of "Tread Lightly!"

 

Article III - Membership and Dues

1. Owners of Nissan Xterras are eligible for membership in the UXOC. FRS radios (walkie talkies) or CB radios are also required.

2. The total number of memberships shall not exceed 100 at any one time. Each membership includes the immediate family, however, voting power is restricted to those members eighteen years of age or over and to one (1) vote per vehicle membership.

3. All members must conduct themselves in a respectable and orderly fashion whether in or out of club activities. Any member disgracing themselves or the club in the public eye will be immediately subject to disciplinary actions up to and including dismissal from the club.

4. Any member neglecting another member's safety or by putting them at risk by their actions will be immediately subject to disciplinary actions up to and including dismissal from the club.

5. Applicants for membership must be at least eighteen years of age (exceptions may be made by decision of the Board of Directors), must hold a valid drivers license, and must be in compliance with Utah state law insurance requirements on their vehicles.

6. Applicants for membership must attend one membership meeting, one offroading activity and one before being voted into membership. No initiation fee shall be assessed against each new membership. One service activity per year must be attended to maintain membership.Acceptance shall be by at least 51% of quorum.

7. Any member not having attended a membership meeting during three (3) consecutive months shall be dropped from the rolls of this organization. Exceptions may be made by decision of the Board of Directors.

8. All personal expenses such as club shirts, insignia, etc., shall be bore by each individual and are not to be arranged for in any manner by the club.

9. Members shall immediately notify the Secretary upon a change of email address, mailing address, or telephone number.

10. Resignation of any member shall be in writing and submitted to the Secretary.

11. When a member disposes of and no longer possesses a Nissan Xterra, his or her membership in this club shall terminate.

 

Article IV - X'cursions

1. The UXOC will occasionally hold recreational events for club members. Participation in events is voluntary and open to all current members of the club. All members who participate in said events must sign liability releases prior to participation in the event. Liability releases may include, and are not limited to the following:

a. I (member) hereby release the UXOC, it's members, sponsorers, and other participants from any and all liability for damage to my vehicle, equipment and personal property, theft of the same, pr injury to myself or anyone accompanying me to UXOC events, whether adult or minor, which may result from any participation in club events.

b. I (member) agree that I willingly accept any and all risks of participating in UXOC events.

c. I (member) understand that I am responsible and accept the liability for the safety of any non-club members that I include in any events.

d. I (member) acknowledge that the UXOC advocates the "Tread Lightly!" mission of responsible outdoor recreation with minimum impact on the environment. Any damage, littering, or disregard to any aspect of the environment may result in disciplinary actions, up to and including dismissal from the club.

2. Any violations of said rules can result in disciplinary actions up to and including dismissal from the UXOC.

 

Article V - Meetings and Voting

1. Meeting for the membership of the UXOC shall be held once a month. The meeting date shall be agreed upon in the meeting the month prior by the membership by a majority of the quorum at the meeting. If a majority can not be reached, the Board of Directors will decide when the meeting will be held. The place and time of the meeting shall be discussed during the meeting the month prior, but the Board of Directors must decide on where and when to hold the meeting. Members will be notified of the time, date, and location at least 7 (seven) days prior to the meeting. If a meeting needs to be rescheduled, the membership must be notified 4 (four) day prior.

2. Any number of members attending a regularly scheduled meeting constitutes a quorum if the members in attendance are in agreement that there are enough members to represent the views of the membership.

3. All issues up for vote by the UXOC membership shall be held at monthly meetings and determined by the quorum.

 

Article VI - Administration and Officers

1. The officers of the UXOC shall consist of a President, Vice President, Secretary-Treasurer, and shall be known as the Executive Committee. It shall be their duty to draw up agenda for all Board and membership meetings, and it shall be their further duty to assume the functions of the Board of Directors in case of emergency.

2. No officer shall be added to the club except by the vote of the majority of the membership of the club.

 

Article VII - Duties and Powers of Officers

1. The President shall preside over all membership and board meeting and be present at all events when possible. He/she shall be the executive officer and shall have the duty to carry out the policies and decisions of the Board of Directors. He/she shall be without right of vote on the Board of Directors except in the event of a tie. He/she shall sign all checks with the Treasurer, unless both are members of the same family.

2. The Vice President shall, in the absence of the President, serve in that capacity. He/she shall also serve as a Parliamentarian and perform such other duties as may be assigned by the Board of Directors.

3. The Secretary shall keep and preserve all records and minutes of the meetings of the regular membership and the Board of Directors, shall assume the responsibility of ledger roll call and determine the number of voting members present so it may be know if a quorum is in attendance, shall keep a file system of membership, and shall receive and answer all general correspondence pertaining to the organization. He/she shall sign checks with the Treasurer in the event the President and Treasurer are members of the same family. If the Secretary and Treasurer are combined into one office, the Vice President will sign checks along with the Secretary-Treasurer in the event the President and Secretary-Treasurer are members of the same family.

4. The Treasurer shall keep accurate and complete records of the funds and accounts of this organization and shall collect all dues and maintain a record thereof. He/she shall make only such disbursements from the funds of the organization as are directed by the Board of Directors and Article VII hereof.

 

Article VIII - Expenditures and Finance

1. All monies received from all sources shall immediately be turned over to the Treasurer to be deposited in the checking account of UXOC.

2. No withdrawal from funds shall be made without the approval of the Board of Directors. Single expenditures in excess of twenty-five (25) dollars must have an approval of the majority of a voting quorum of the membership.
Article IX - Committees
1. The Board of Directors shall designate committees when necessary. Each Committee shall be assigned by the President to a director who shall be responsible for its activities and who, with the approval of the Board of Directors, will appoint a committee chairman.

 

Article X - Election of Officers

1. The membership shall meet and elect officers and directors for each fiscal year at the regular February meeting. The newly elected officers shall take office on March 1st. Voting shall be in person. In the event a member is unable to attend the voting meeting, an absentee ballot may be cast by mail with prior approval from the Board of Directors.

2. Balloting for each office shall be in separate successive sequence and will be held by secret ballot. All ballots for offices must be counted and checked by three members other than the nominees. a. Except for the first meeting and/or election of officers may be done by verbal vote of acceptance if there is only one nominee in an office.

3. A majority of votes cast is necessary for election to an office or position on the Board of Directors.

4. In the event of a vacancy in the office of Vice President, Secretary, or Treasurer, an election shall be called to elect a successor. In the event of a vacancy on the Board of Directors, the Board of Directors shall elect a successor.

 

Article XI - Recall

1. Any officer or director of the UXOC may be recalled by a two third majority vote of the entire membership.

 

 

Article XII - Rules and Procedure

1. Unless otherwise specified in these By-Laws, Roberts Rules of Order Revised shall govern parliamentary procedure.

 

Article XIII - Amendments

1. These By-Laws may be amended by a two-thirds majority vote at a regular membership meeting, a quorum being present and voting. Any amendment to the By-Laws must be presented to the membership at the regular membership meeting preceding that in which the vote is taken.

 

Article XIV - "Tread Lightly!"

1. The UXOC espouses the "Tread Lightly!" mission of responsible outdoor recreation with minimum impact on the environment. Through adoption and promotion of the "Tread Lightly!" principles, the UXOC will help protect the great outdoors that we enjoy as a group and individually.

2. The UXOC will endeavor to educate its members on the "Tread Lightly!" guidelines for the responsible use of off-highway vehicles and on the low impact principles applicable to all recreation activities.

 

Article XV - Dissolution

1. At the time the UXOC comes to dissolution, any outstanding debts are to be paid from club funds and the excess or remainder will be given to charity. The charity named will be the United Way.